Before the Wedding
- A consultation for you, as the couple, to get to know us, the coordinators. This consultation also gives us a chance to review your wedding details. Site Evaluation and walk-through.
- Confirm details with individual vendors.
- E-mail and phone contact (up to twice per week). For a total of 6 Hours before the wedding.
- Three face to face consultations (one after the signing of the contract, one month prior to the event, and one week prior to the event)
- Create a time line for the ceremony and reception and distribute to all vendors and bridal party.
- Attend and direct the rehearsal at LePlatt’s Pond (two hour time allowance). All day client access to venue on day of event.
- An Online Wedding Software for us to manage your timeline, vendors, contacts, floor plan and more!
Ceremony
- Venue staff will greet and Park all Guests as they arrive.
- Greet all vendors upon arrival at the ceremony and reception site as the point of reference.
- Oversee set up of ceremony location by vendor staff.
- Pin on boutonnières and distribute wedding party bouquets if needed.
- Greet and direct guests.
- Coordinate with officiant and musicians; lining-up bridal party and family for processional.
- Coordinate transportation of the gifts and any miscellaneous items, within reason, from the ceremony to reception site.
Reception
- Supervise the setup of Tables, Linens, Chairs, Settings, and pre-arranged Centerpieces etc.
- Set out place cards, guest book table, Cake table and Head Table.
- Greet and direct guests.
- Manage time line for all events and vendors.
- Cue the Bride and Groom as well as entire bridal party for introductions, first dance, cake cutting, toasts, and Bouquet/Garter toss and send off if desired.
- Coordinate with the DJ or band on music timing and act as MC, if needed.
- Ensure gifts as well as any other personal items (cake knife/server, champagne flutes, guest book.) arrive at their designated “after wedding” location as agreed upon per individual bridal contracts.
- Entire set up and cleanup of all rental items. Please see contract or inquire for details on set up/clean up services.
Vendors we Love
Photography & Video
Photo Booth
Florist
Caterering
Fired Up
970-247-0264
970-247-0264
Bartender Services
Tom ‘CJ’ Nicoly
970-769-9540
970-769-9540
Transportation
DJ’s